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Third Party Billing

 
The Office of Student Accounts has the responsibility of billing third party sponsors on behalf of WVU students. Some examples of third party sponsors are Federal Sponsors, Foreign Embassies, Vocational Rehabilitation Services, etc. Sponsors are billed for the awarded value of the student’s contract or the student’s WVU charges incurred, whichever is less. When a sponsor payment exceeds the student’s charges, it is also the Office of Student Accounts responsibility to refund the student or sponsor accordingly.Note that third party billing is separate from our scholarship programs and scholarships should be sent to the Mountaineer Hub.

The Office of Student Accounts is notified by a student or sponsor of awards and the conditions of the award.  The sponsor will contact the Third-Party Billing Coordinator via phone (304) 293-4006 or email: OSATPS@MAIL.WVU.EDU.  A financial guarantee/tuition authorization must be on an official document or business letterhead and sent to the Third-Party Billing Coordinator. 

All authorizations MUST include the following information in order to be processed:

Once the contract is set up, invoices will be printed after the semester starts and mailed to the sponsor for payment.  Payment options are on the back of the invoice.  Please send all third-party billing documentation to:

West Virginia University
Mountaineer Hub
Attn: Third-party Billing Coordinator
P.O. Box 6004
Morgantown, WV 26506

All documentation must be submitted before the start of the term. Late submission may cause the student to receive late payment fees and/or have their registration deleted. If your sponsor is only paying a portion of your charges, you will be responsible for payment of the difference by all deadlines. If payment is not received for your share of the charges by the due date, a late payment fee will be assessed. If your employer is reimbursing you after completion of your coursework, your fees cannot be deferred and you must pay the amount due by the due date.

NOTE: Once your contract has been set up, it will appear on your student account as a future credit (memo). This does not mean that WVU has received payment on your behalf. Payment is not guaranteed until funds are actually received by the University from your sponsor. If payment has not been received by the end of the fiscal year, your contract will be deleted and cannot be reinstated until guaranteed funds are received. Thus, students are ultimately responsible for the contracted balance if their sponsor does not pay in a timely manner. WVU reserves the right to discontinue future third-party billing for agencies that are delinquent in making payment.