Frequently Asked Questions
Spring 2019 Billing
Q. When did students and parents begin receiving communications about spring payment?
A. WVU began communicating about spring 2019 billing timelines and payment options in mid-October to give students in the WVU System and their families plenty of time to plan and budget for spring semester payment of tuition and fees.
Q. What information was included in these early communications?
A. These communications — including emails to students and printed letters mailed to their families — clearly outlined billing timelines, payment deadlines and options for payment, including the benefits of enrolling in CASHNet’s Tuition Payment Plan to assist with budgeting. They were encouraged to sign up for a payment plan early to build in more time to pay.
Q. How can students enroll in CASHNet’sTuition Payment Plan and why is it important to sign up early? What are the enrollment deadlines?
A. Students on all three campuses can visit the CASHNet Payment Portal and select West Virginia University from the menu to enroll in a tuition payment plan.
Early enrollment is important because it gives students the flexibility to make smaller payments over a longer period of time:
- Students who sign up by
October 31 can pay six installments over six months
- Students who sign up by
November 30 can pay five installments over five months
- Students who sign up by the payment plan enrollment deadline of
January 31 can over three months; please keep in mind the first
payment is due immediately.
Q. When will students receive their spring semester bill?
A. Students who take advantage of priority registration will be able to view their amount due in their student portal on or around November 14.
Students who owe a balance will receive their spring semester bill via email in their MIX accounts in early December. The electronic bills will include a message clearly outlining payment options and resources and that a 2.25% late fee will be assessed if payment arrangements are not made by the due date of January 4.
Q. When will spring semester financial aid disburse and be available via direct deposit?
A. Spring 2019 financial aid that has satisfied all requirements will disburse on December 28. Financial aid refunds may become available via direct deposit as early as January 9. (The exact date will vary depending on a student’s bank.)
Q. When is spring semester payment due?
A. Students must enroll in a payment plan to cover their balance due, secure sufficient financial aid to cover their balance due or pay their balance by Friday, January 4, 2019. (This is the Friday before the start of spring semester classes.)
Q. What happens if a student does not make arrangements to cover their balance due by January 4?
A. If a student has a balance owed of $200 or greater at the close of business on January 4, they will be assessed a 2.25% late fee that will be reflected in their account on January 5.
Q. What happens after students are assessed a late fee on January 5?
A. Students will have until February 1 to pay their balance down to less than $1,000 or they will be removed from classes at the close of business on February 4.
Q. Can students pay their bill and be reinstated if they are dropped for non-payment on February 4?
A. Yes, students can be reinstated with payment that will take their balance owed to $1,000 or less. They will be assessed a reinstatement fee of $250 that must be paid prior to reinstatement. Students have until noon on February 8 to be reinstated.
Q. Should advisors and instructors advise students who have been removed from classes to attend class anyway?
A. Students who are removed from class on February 4 should continue to attend class if they are planning to meet reinstatement requirements by the February 8 deadline. They will have to pay their bill down to less than $1,000 and pay the $250 reinstatement fee to attend classes. If students are not reinstated by the deadline, they should not continue to attend classes.
Q. How will this affect a student’s class registration, eCampus access, University housing and dining plan status?
A. Students who owe a balance of $1,000 or greater by February 1 will be dropped from classes on February 4. Their student identification cards will be turned off on the removal date, so they will not be able to swipe for Student Rec Center access, PRT access or any campus activity requiring an ID card, with the exception of meals for students with dining plans.They will be able to eat in dining halls through the reinstatement period.
Students will NOT be able to log into eCampus when they are removed from classes, which means they will not be able to access any course materials. (They will retain all course materials in eCampus if they are reinstated.)
University Housing will work closely with affected students in residence halls on next steps. (This typically applies to a very small number of students.)
Q. The University has said they are going to remove students from classes in the past, but then have not. Will this be enforced?
A. Yes, it is true that the University has been inconsistent in the past. This pattern has resulted in additional debt being carried by both the student and the University. Moving forward, the University wants to ensure it is being good stewards of its funds, as well as not allowing students to fall into deeper debt. Students will be removed from classes if they do not pay their bill or enroll in a payment plan to cover their balance due. A robust communications strategy is being executed to ensure students and families are clear, while emphasizing the message that staff at all campuses are happy to work with them on payment options.
Q. Can students or parents pay their balance owed by credit card over the phone?
A. It depends on the campus they attend. On the Morgantown campus, the Mountaineer Hub records all calls so credit card information cannot be given over the phone. Students must pay online through their student portal, grant their parents proxy access to their account or present themselves at the Mountaineer Hub to pay and/ or make financial arrangements. Students on the Beckley and Keyser campuses may pay over the phone.
Q. If students want to pay in person or talk to someone about their options, where should they go?
A. On the Morgantown campus, students should go to the Mountaineer Hub
at Evansdale Crossing. On the Beckley campus, students should go to the One Stop
Shop. On the Keyser campus, students should go to the Administration Building,
Q. Why do I have a health insurance charge on my statement?
A. WVU Morgantown and WVU Beckley require all domestic students enrolled in 6 or more credit hours and all international students enrolled in at least 1 credit hour to have student health insurance. Students who have comparable health insurance coverage may eliminate the health insurance charge and enrollment by completing a request to have insurance waived. More information: Student Insurance Office.
Q. Why is my WVU scholarship showing on my financial aid awards in STAR but is not listed as a credit on my statement?
A. All WVU undergraduate scholarships require that you be enrolled full-time. Your scholarship will not appear as a credit on your account until you are registered for 12 or more credit hours per semester.
If you are an international student, it is possible your scholarship is on hold until we confirm if you are being sponsored by a third party. You should receive an email to your MIX account requesting additional information.
Q. Why is my graduate tuition waiver not listed on my statement?
A. Departments must submit information on graduate waiver recipients to the WVU Mountaineer Hub. Once that information is received, a graduate tuition waiver will appear on your statement. If there is no waiver on your statement, please check with your department to make sure the information was submitted to the Mountaineer Hub. Once submitted, it may take a two to three business days for a credit to appear on your account.
Q. Why is my loan not listed on the statement?
A. It is possible that you did not accept your loan for the award year. Go to the Financial Aid tab in STAR, under “Award/Award by Aid Year," click on “Accept Award Offer” to make a decision on your loan(s). If you have borrowed in the past and have a signed Master Promissory Note on record and completed Entrance Counseling, your loan should appear as a credit within three to four business days.
Q. Why did I not receive a statement but my friends did?
A. Statements are sent only to students who have an outstanding balance. If you have enough aid to cover your charges or a sponsor is paying your fees, you will not be sent a bill. Also, if you have established a payment plan with CASHNet's Tuition Pay, you will not receive a statement.
Q. My statement lists a prior term balance. How do I find out more about this?
A. You will find information by logging into STAR and selecting the "Student Services & Housing" tab under “Student Accounts/Electronic Bill By Term." You can select prior terms to view the charges.
Q. Can I make monthly payments for my bill?
A. Yes, WVU partners with CASHNet to provide a monthly payment plan. The enrollment fee is $35 per semester. More information and applicable deadlines available on our Tuition Payment Plan page.