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Third-Party Billing

If a third-party sponsor provides documentation regarding sponsoring a student, Student Accounts bills the sponsors on behalf of the student.

Some examples of third-party sponsors are federal agencies, foreign embassies, and Vocational Rehabilitation Services. Sponsors are billed for WVU charges ONLY (such as tuition/fees, housing charges and dining plan). Any credits or overpayment will be returned to the sponsor. Third-party billing is separate from our scholarship programs, and scholarships should be sent to the WVU Hub.

Student Accounts must be notified by the sponsor and/or student of the sponsorship amount and conditions. Documentation can be submitted via online request to the WVU Hub, mailed to the WVU Hub, emailed to OSATPS@MAIL.WVU.EDU, or brought to the WVU Hub in person (at Evansdale Crossing). A financial guarantee/tuition authorization must be an official document on business letterhead.

Authorizations MUST include the following information to be processed:

  • Student name
  • Student WVU ID number
  • Specific charges or dollar amount that sponsor will be paying
  • What semester sponsor will be paying
  • Billing address for sponsor
  • Name, signature and contact information for person authorizing contract
  • All documentation must be submitted before the start of the semester in question

Once the contract is set up, invoices will be printed after the semester starts and mailed to the sponsor for payment. Payment options are on the back of the invoice. Please send all third-party payments to:

West Virginia University
Attn: Third-Party Billing Coordinator
P.O. Box 6004
Morgantown, WV 26506

Documentation must be submitted before the start of the semester. Late submission may cause the student to receive late payment fees and generate balance holds on their account. If your sponsor is only paying a portion of your charges, you will be responsible for payment of the difference by all deadlines. If payment is not received for your share of the charges by the due date, a late payment fee will be assessed. If your employer is reimbursing you after completion of your coursework, your fees cannot be deferred, and you must pay the amount due by the due date.

NOTE: Once your contract has been set up, it will appear on your student account as a future credit (memo). This does not mean that WVU has received payment on your behalf. Payment is not guaranteed until funds are actually received by the University from your sponsor. If payment has not been received by the end of the fiscal year, your contract will be deleted and cannot be reinstated until guaranteed funds are received. Thus, students are ultimately responsible for the contracted balance if their sponsor does not pay in a timely manner. WVU reserves the right to discontinue future third-party billing for agencies that are delinquent in making payment.