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Info for Faculty and Staff: Fall Billing

Fall 2022


When will students receive their fall semester charges?

Fall charges will be available on or around July 1 on the student's WVU MyAccount (via WVU Portal) for students who have registered for fall classes. Parents with Authorized User access to billing information will be able to view charges via the WVU MyAccount Login website. More information and instructions on being granted Authorized User access are available on our Tutorials webpage.

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When is fall semester payment due?

Payment is due August 1. To avoid a 2.85% late fee, students must do one of the following by August 1:

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When will students and parents begin receiving communications about fall payment?

WVU begins communicating about fall 2022 billing timelines and options for payment in May to give students and families plenty of time to plan and budget.

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What information is included in these early communications?

These communications clearly outlined timelines and payment options, including the benefits of enrolling in CASHNet’s Tuition Payment Plan to assist with budgeting.

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What happens next if a student does not pay their balance due or enroll in a payment plan by August 1?

If a student owes a balance of $200 or more after August 1 and is not enrolled in a payment plan to cover their balance, they will be assessed a 2.85% late fee on August 2.

Students should have ample notice to pay their charges before late fees are assessed. The WVU Hub will send periodic reminders to ensure students are aware of their payment responsibilities.

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How will missing the August 1 payment deadline affect a student's class registration, eCampus access, University housing, and dining plan status?

If a student does not pay or enroll in a payment plan by August 1, they will be assessed a late fee on August 2. However, their class registration, housing plan, and dining plan, will not be affected unless they do not pay their balance due or sign up for a payment plan by 4:45 p.m. on September 1. This gives students four weeks after the late fee is assessed to work with the University on payment options.

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What about students with financial aid or benefits like the G.I. bill?

Students who have financial aid or other benefits reflecting as authorized aid in WVU MyAccount that are sufficient to cover their balance, but have not arrived in their accounts by August 1, will not be charged a late payment fee.

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What happens next for students who do not pay their balance due or enroll in a payment plan by September 1?

Students who still owe a balance of $200 or more after September 1 at 4:45 p.m. Eastern will be assessed a 2.85% late payment fee. Students who still owe a balance of $1,000 or more after September 1 will also be removed from classes on September 1 after 4:45 p.m. ET.

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Can students pay their charges and be reinstated to their classes if they are dropped for non-payment on September 1?

Yes. Students who are removed from classes due to non-payment will have until September 7 at 12:00 p.m. Eastern to pay their balance to $999 or less, plus a $250 reinstatement fee, to be reinstated to their classes.

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How will missing the September 1 payment deadline affect a student's University housing and dining plan status?

When students are removed from classes for non-payment, those with meal plans will still be able to eat in dining halls through the reinstatement period. University Housing will work closely with affected students in residence halls on next steps. This typically applies to a very small number of students.

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How is WVU ensuring students are aware of the September 1 payment deadline and the repercussions of late payment?

A series of emails and text messages will be sent throughout August to students who owe a balance to help ensure they are aware of the September 1 deadline, as well as their payment options, and encourage them to reach out to the University if they need assistance. This is in addition to the regular notifications received throughout the month of July regarding their balance due and the August 1 payment deadline.

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