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Info for Faculty and Staff: Spring Billing

Spring 2023


When will students and parents begin receiving communications about spring payment?

WVU begins communicating about spring 2023 billing timelines and options for payment in November to give students and families time to plan and budget.

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What information was included in these early communications?

These communications clearly outline timelines and payment options, including the benefits of enrolling in CASHNet’s Tuition Payment Plan to assist with budgeting.

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When will students receive their spring semester charges?

Spring charges will be available on or around November 20 in WVU MyAccount (via their WVU Portal) for students who have registered for spring courses. Parents and guests with Authorized User access to billing information will be able to view their student's charges via the WVU MyAccount Login website. More information and instructions on being granted Authorized User access are available on our Tutorials webpage.

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When was spring semester payment due?

Payment is due January 3. To avoid a 2.85% late fee, students must do one of the following by January 3:

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Can students pay their charges and be reinstated to their classes if they are dropped for non-payment on February 1?

Yes. Students who are removed from classes due to non-payment will have until February 4 at 12:00 p.m. ET to pay their balance to $999 or less, plus a $250 reinstatement fee, to be reinstated to their classes.

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What happens next for students who do not pay their balance due or enroll in a payment plan by January 3?

If a student owes a balance of $200 or more after January 3 and is not enrolled in a payment plan to cover their balance, they will be assessed a 2.85% late fee on January 4. They will then be sent an updated billing notification outlining charges due February 1 by 4:45 p.m. Eastern.

Students have ample notice to pay their charges before late fees are assessed. The WVU Hub sends reminders to ensure students are aware of their payment responsibilities.

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What happens next for students who do not pay their balance due or enroll in a payment plan by February 1?

Students who still owe a balance of $200 or more after February 1 at 4:45 p.m. Eastern will be assessed a 2.85% late payment fee. Students who still owe a balance of $1,000 or more after February 1 at 4:45 p.m. will also be removed from classes at that time.

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How is WVU ensuring students are aware of payment deadlines and the repercussions of late payment?

A series of MIX emails and text messages will be sent throughout December and January to students who owe a balance to ensure they are aware of payment deadlines and payment options, and encourage them to reach out to the University if they need assistance.

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Can students pay their charges and be reinstated to their classes if they are dropped for non-payment on February 1?

Yes. Students who are removed from classes due to non-payment will have until February 6 at 12:00 p.m. Eastern to pay their balance to $999 or less, plus a $250 reinstatement fee, to be reinstated to their classes.

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How will missing the January 3 payment deadline affect a student's class registration, eCampus access, University housing, and dining plan status?

Students’ class registration, housing plan, and dining plan will not be affected unless they do not pay their balance due or sign up for a payment plan by February 1 at 4:45 p.m. Eastern. This gives students four weeks after the late fee is assessed to work with the University on payment options.

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How will missing the February 1 payment deadline affect a student's University housing and dining plan status?

When students are removed from classes for non-payment, those with meal plans will still be able to eat in dining halls through the reinstatement period. University Housing will work closely with affected students in residence halls on next steps. This typically applies to a very small number of students.

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What about students with financial aid or benefits like the G.I. Bill?

Students who have financial aid or other benefits finalized that are sufficient to cover their balance, but have not arrived in their accounts by January 3, will not be charged a late fee.

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