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Info for Faculty and Staff: Spring Billing

Spring 2022


When did students and parents begin receiving communications about spring payment?

WVU began communicating about spring 2022 billing timelines and options for payment in November to give students in the WVU System and their families plenty of time to plan and budget for spring semester payment of tuition and fees.

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What information was included in these early communications?

These communications outlined timelines and payment options, including the benefits of enrolling in CASHNet’s Tuition Payment Plan to assist with budgeting. As the new, streamlined WVU MyAccount platform rolled out, students also received information and tutorials on how to access their charges and make payments via the new system.

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When will students receive their spring semester charges?

Students charges will be available on or about November 23 in WVU MyAccount (via their WVU Portal) for students who have registered for spring courses. Parents and guests with Authorized User access to billing information will be able to view their student's charges via the WVU MyAccount Login website. More information and instructions on being granted Authorized User access are available on our Tutorials webpage.

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When was spring semester payment due?

Students who received a December billing notification must have paid their balance due, enrolled in a payment plan to cover their balance, or secured financial aid to cover their balance by January 3, 2022. Students who did not meet that deadline will be sent another billing notification outlining charges due February 1 at 4:45 p.m. ET.

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Can students pay their charges and be reinstated to their classes if they are dropped for non-payment on February 1?

Yes. Students who are removed from classes due to non-payment will have until February 4 at 12:00 p.m. ET to pay their balance to $999 or less, plus a $250 reinstatement fee, to be reinstated to their classes.

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What happens next for students who do not pay their balance due or enroll in a payment plan by February 1 at 4:45 p.m. ET?

Students who still owe a balance of $200 or more after February 1 at 4:45 p.m. ET will be assessed a 2.25% late payment fee. Students who still owe a balance of $1,000 or more after February 1 1 at 4:45 p.m. ET will also be removed from classes at close of business.

Students who are removed from classes will have until February 4 at 12:00 p.m. ET to pay their balance to $999 or less, plus a $250 reinstatement fee, to be reinstated to their classes.

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How is WVU ensuring students are aware of the February 1 payment deadline & the repercussions of late payment?

A series of emails and text messages are sent throughout January to students who owe a balance to help ensure they are aware of the February 1 due date, as well as their payment options, and encouraging them to reach out to the University if they need assistance.


Can students pay their charges and be reinstated to their classes if they are dropped for non-payment on February 1?

Yes. Students who have their eCampus access revoked due to non-payment can be reinstated by paying their balance down to $999 or less and paying a $250 reinstatement fee. The deadline for reinstatement is February 4 at noon.

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How will late payment affect a student’s class registration, eCampus access, University housing, or dining plan status?

If a student does not pay or enroll in a payment plan by January 3, they will be assessed a late fee on January 4. However, their class registration, housing plan, and dining plan, will not be affected unless they do not pay their balance due or sign up for a payment plan by February 1 at 4:45 p.m. ET. This gives students four weeks after the late fee is assessed to work with the University on payment options. Communications about next steps for students who do not pay by February 1 at 4:45 p.m. ET will be shared in January 2022.

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What about students with financial aid or benefits like the G.I. Bill?

Students who have financial aid or other benefits finalized that are sufficient to cover their balance, but have not arrived in their accounts by January 3, will not be charged a late fee.

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